1.2. What is included in the scope of the project?
1.3. What is specifically excluded?
2.1. Priority: What is the level of support in the business for starting/completing this project? Are they seeing this as a strategic top priority or just a “nice to have, what is the current Road Map priority ranking?”
Critical Driving Factor, will this project be focused on:
2.3. Can or will the Project be split into distinct business functional phases for delivery?
2.4. How is this project affected by the business calendar or IS change control embargos?
2.5. Is the project strategic for both the Business and IS, please provide details?
2.6. Benefits: Quantify and assess the benefits this project will achieve including any negative impact of not delivering this project? (i.e. Sales growth x%, legislative…)
2.7. Confirm the outline benefits rationale and that it has been discussed and agreed in principle with both the relevant Finance representative and main Business Sponsor.
2.8. What are the Success Criteria in Business Terms?
3.1. Who are the likely main stakeholders for this project?
3.2. Is a Project Steering Group needed and who is likely to be on it (including Systems representatives) and who would be the Chairperson?
3.3. What is the likely frequency that this steering group will meet?
3.4. Identify if appropriate, internal support teams or external parties that need to be involved.
4. Project Organisation:
4.1. Project Manager: Who is responsible for running the project to time and budget on the IS side and is a dedicated Project Manager required?
4.2. Design Authority: (if needed) who has been nominated as Subject Matter Experts?
4.3. Business Analyst: Who is responsible for detailing and achieving sign-off for the Business Requirements? (including Business Process diagrams)
4.4. Development Manager(s): Detail responsibility for delivery of unit tested code and handover to the Support team?
4.5. Who is responsible for Testing? Will this be tested by the User Acceptance testing team, BA team or independently by externals, i.e. IBM?
4.6. Implementation – Who will sign off production readiness for the system?
4.7. Detail the main stakeholders roles and any key other IS roles not detailed above.
4.8. Identify the person to be accountable for the Benefits Review – for more complex or larger projects this person should be at Controller level. They must review how benefits will be measured to ensure accuracy and also they must ensure the review takes place.
5.1. Forecast the duration of the Project Definition stage which must tie up with the milestone dates provided to question 5.4 and the expected date you will seek Gateway 2 approval.
5.2. Forecast cost of the Project Definition stage based on not exceeding more than 15% of Roadmap forecast / Capital plan.
5.3. Forecast cost of the whole project, to nearest £10k, or £100k, for larger projects, no need to break down by team. Use the Roadmap forecast if no more accurate view is available.
5.4. Identify which standard PDLC milestone documentation will be used and for any deviations please identify why, i.e. replacing with a third party supplier document.
non application development project where the BRD, FRS and SDS will not be used as indicated
above, the minimum is still an HLD and NFR. Alternatively for very very small projects
complete appendix (a) at the back of the PID providing any information required by Production
Services, instead of completing a full HLD and NFR.
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